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Create Schedule

After setting up events, jobs, and volunteers, you can generate a volunteer schedule.

ChurchNET will automatically assign volunteers to positions based on eligibility, rotation, teams, and availability.

How to Generate a Schedule​

  1. Open the Volunteer Schedule module
  2. Tap the Admin button
  3. Select Create Schedule
  4. Choose the event
  5. Select the date range you want to schedule
  6. Set scheduling options (rotation and assignment limits)
  7. Tap Generate Schedule

The system will automatically fill each job with available volunteers.

Scheduling Options​

Round Robin Rotation​

ChurchNET uses a round robin rotation system.

This means the system cycles through volunteers evenly instead of choosing the same people repeatedly.
Volunteers who have served recently will be scheduled later, helping distribute responsibilities fairly across the ministry.

This helps prevent volunteer burnout and avoids over-scheduling the same individuals.

Maximum Assignments Per Volunteer​

You can choose the maximum number of assignments each volunteer can receive within the scheduling window you are creating.

Example:

If you create a one-month schedule and set the maximum assignments to 2, no volunteer will be scheduled more than two times during that month.

This gives administrators control over how often members serve.

It is recommended to create schedules one month at a time.

Monthly scheduling works best because:

  • Volunteers can plan ahead
  • Availability changes less often
  • It reduces last-minute substitutes
  • Administrators can easily make adjustments

While you can schedule farther in advance, shorter schedules are usually easier to manage.

After the Schedule Is Created​

Once generated, the schedule is not immediately sent to volunteers.

The schedule first appears as a Pending Schedule, allowing you to:

  • Review assignments
  • Make changes
  • Ensure coverage
  • Adjust volunteers if needed

Nothing is published until you approve it.

Important Notes​

  • The system respects blackout dates and availability
  • Teams will be scheduled together
  • Only eligible volunteers will be assigned
  • Assignment limits apply only to the schedule window you are generating

What’s Next?​

After reviewing the generated schedule, continue to View Pending Schedule to approve and publish it to volunteers.